Dormant accounts play a significant role in business compliance, especially for company directors. When a company is dormant, it’s essential to understand both the Companies House and HMRC perspectives. Although both consider dormancy differently, each perspective brings specific obligations. Accordingly, directors must navigate these to avoid fines and ensure accurate filings.

Companies House defines a company as dormant if it has no significant transactions within the financial year. Notably, fees like filing charges or penalties don’t count as transactions. Consequently, even inactive companies must submit annual confirmation statements and accounts. Although these may be “light-touch” accounts, failing to submit them on time can lead to fines or, worse, removal from the register. Therefore, directors need to prioritise timely filing for dormant accounts to avoid such risks.

For HMRC, dormant accounts take on a slightly different meaning. HMRC generally considers a company dormant for tax purposes if it has ceased trading or has no income. Additionally, it may also consider new companies that have not yet started trading as dormant. Even if HMRC issues a “notice to file” indicating dormancy, it’s the director’s responsibility to inform them if the company starts trading. Hence, regular communication with HMRC is crucial to maintain compliance and avoid unnecessary tax issues.

If a dormant company begins trading, this change must be reflected in the company’s filings. When a company moves from dormant to active, it must file full accounts and inform HMRC. Likewise, even companies receiving investment income should re-evaluate their dormant status. Thus, keeping accurate records and updating relevant authorities promptly becomes essential.

The consequences of ignoring dormant account obligations are serious. Failure to file on time can lead to fines, an adverse credit rating, or even deregistration. Therefore, staying proactive about filing requirements is a fundamental step for directors to keep their companies in good standing.

Finally, if you found this information helpful, make sure to listen to the I Hate Numbers podcast for more insights on managing your business accounts and compliance essentials.